If you’re like me, your inbox is overflowing with emails. I can’t even tell you how many messages are in my inbox at any given moment of the day. When I’m not checking my email on my computer, I’m checking it on my phone or tablet. It’s basically an addiction that has taken over my life. With so much going on in Gmail, it can be tough to find all of the cool features that are available for use and easy to forget about some of them altogether! That’s why we’ve put together this list of 13 tips and tricks for a better Gmail experience!
15 Tips for a Better Gmail Experience
- Use the stars to designate important messages. For instance, if you assign a star to an email from your boss then it will show up with that designation in bold when you’re searching for emails and be easier to find amongst all of the rest!
- Enable filters so that only certain types of mail are displayed. It’s really easy to create filters and it will give you the power to only see what you want to!
- Use Gmail’s canned responses for quick replies. Save time by preparing your emails ahead of time so that when they come up, all you have to do is click on a button in order to send them out!
- Enable Undo Send in order to make sure that you don’t end up sending out an email before you’re ready.
- Use the keyboard shortcuts for faster typing and navigation. We have a whole list of them here!
- If your inbox is overflowing with messages, use these quick tips to help clear it all up: “Archive” them, “Batch process” them to archive or delete, select all the messages, and then use Gmail’s built-in search features to find what you’re looking for.
- Use stars instead of flags for important messages! Stars will show up with a bold designation in searches so they are easier to find amongst your other emails and flags are just too easy to forget about and then they’re gone!
- Gmail’s “Priority Inbox” feature is a much-needed and well-designed upgrade. You can be alerted when there are new messages, emails that may require your attention and more! – Add the sender to CC for any email you send by just typing their name in parentheses before first sentence of message (e.g. Hi, Jane) – Add the recipient to BCC when you want an email’s content hidden from them (e.g. confidential information) – Use Gmail’s “Send & Archive” feature to keep your inbox tidy
- You can customize which messages show in chat by going into Settings > Chat and unchecking your messages
- You can choose to have your Gmail app automatically switch between mobile and Wi-Fi connections as you move around, saving battery life. In Settings > Data Usage > Connections select “Wi-Fi or Mobile Network” – Send and label emails by typing the words in brackets before subject line of email (e.g. [inbox] or [shopping list]) – Search inside Gmail by pressing “enter” to search for keywords in the message text
- Disable Google ads that show up on right side of Inbox and on other websites you visit. Go into Settings > Personal info & privacy > Ads then uncheck all boxes
- You can set up your Gmail’s signature to show automatically at the end of all emails by going into Settings > General
- To avoid being unable to send messages in gmail.com when using a computer, change “Always use TLS” to “Only use TLS” under Settings > Forwarding and POP/IMAP
- Avoid spam with Gmail’s “Spam” button
- Add your email address to the list of safe senders in Gmail posta in arrivo by going into Settings > Security > Safe Senders. If you want to see if an unknown sender is on this list, click “Show details” next to their name – To avoid spam from other recipients at a later date, add them to your address book and mark as a contact To avoid spam from other recipients at a later date, add them to your address book.